technology
Digital Estate Planning Helps Families Access Online Accounts After Death
Password managers and major technology companies offer tools that allow designated contacts to obtain account access following a user's death. These features require advance setup and documentation to function properly.
May 17, 2:30 AM·1m read1 source
The Sydney Morning HeraldAudio version
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Security features built into password managers and device accounts are designed to restrict access to personal data. Without prior planning, family members may be unable to retrieve documents, photos, financial records, or messages after a user dies.
Bitwarden allows paying subscribers to designate an emergency contact who can request account access. The contact gains entry after a waiting period if the account holder does not respond. 1Password provides an Emergency Kit PDF that contains login credentials and a secret key.
Users are advised to store the printed document with other important papers. Dashlane offers a backup file protected by a user-chosen password. The file must be placed in a secure location and the password shared with a trusted person.
Apple permits users to name a legacy contact who can receive a copy of photos, files, messages, and backups after providing proof of death. The contact still requires the device PIN to access passwords or purchased content. Google's inactive account manager sends data copies to up to ten designated contacts after three months of inactivity.
The feature operates without notifying the contacts when they are added. Microsoft provides a digital legacy option in OneDrive that grants file access after a 72-hour delay. No comparable account-wide system exists for other Microsoft services.
Users can compile a physical or digital folder containing master passwords, two-factor authentication details, and account credentials. The folder should be stored separately from devices and cloud accounts. A digital executor can be designated to assist with transferring accounts and data. Instructions should be tested by logging out and verifying that the written steps allow successful access.
Sharing access credentials creates potential vulnerabilities if the documents are lost or obtained by unauthorized parties. Users are advised to keep sensitive information on separate services that are not linked to their primary password manager.
